Tech – for Everyone

Tech Tips and Tricks & Advice – written in plain English.

Add color to your documents

It is the Holiday time of year, and soon most of us will be writing our Christmas letters and addressing greeting cards. We will tell our friends and relatives all that we’ve done during 2007 (Is it just me, or did 2007 pass-by rather quickly?) and wish them season’s greetings. Quite a few of us write these Christmas letters on our computers using Word. Today I’m going to demonstrate some tricks to make your letter more joyous, and your docs more visually interesting.

Tip of the day: Add some festivity to your documents with fonts and color. MS Word has a lot of features and options built into it that allows for some very creative elements to be added to your correspondence, and is not at all limited to cold, “professional” documents. Today I’m going to use a hypothetical holiday greeting letter to show how to add some fun.

By default, Word sets the font to Times New Roman at 12 “points” in height. I have typed in my text, to get things started, and will demonstrate using this letter’s “opener”. As it is a header, I have “centered” the text.
1.jpg
As you can see, this font and text does not quite convey the joy and cheer and “best wishes” I am hoping to express. In fact, this may as well say, “Memo from Giganti Corp.” Yawn!

So first thing I’m going to do is ‘tweak’ the font style, and make some word bigger (louder), to express a less formal tone.
2.jpg
I “highlighted” Season’s Greetings, and used the Font drop-down arrow and selected a cursive font– Lucida Handwriting (explore Words various fonts, and find the one you like best). I set the point size to 36. I repeated the process on the second sentence, but set the type smaller.. only 18.

I think you’ll agree, this is much more “friendly” than the default’s look. But this is just not Festive enough! Let’s use some color and improve things some more.
3.jpg
I have again “highlighted” season’s greetings to select this font, and then clicked the Font Color button on the Formatting toolbar (If this is not showing, click here to read how to customize your toolbars). I then clicked on the little red box in the color-picker. Now season’s greetings is red.

I want to alternate letters in green, so I hold down the Ctrl key and use my mouse to “select” every other letter.
4.jpg
I didn’t really like the greens available on the color-picker, so I clicked on “More Colors”….
5.jpg
… and selected a green that contrasted nicely with the red– as the box in the lower right corner shows. This is the result of these steps.
6.jpg
Much more jolly! But, something’s missing…
9.jpg
Let’s add one more thing– a picture of a candy cane. I went on the Internet and found a Royalty-free graphic (though a piece of Clip Art would do just as nicely) and…
10.jpgVoila!I could ‘go crazy’, and get carried away with adding things here… but I hope you will be able to see by this little demonstration — using only two of Word’s functions — that you are limited only by your own creativity, and that it’s easy to personalize and ‘spice up’ your documents.

Copyright 2007 © Tech Paul. All rights reserved.

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November 27, 2007 - Posted by | advice, computers, how to, MS Word, PC, tech, Windows, word processors | , , ,

1 Comment »

  1. Hello, nice site :)

    Like

    Comment by Brin | December 3, 2007 | Reply


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