Tech – for Everyone

Tech Tips and Tricks & Advice – written in plain English.

Friendly, Festive Documents (A How To)

Font Trick Makes Letters Merrier

It is the Holiday time of year. Each year at this time, I post this article which demonstrates some tricks to make your Season’s Greetings letters more joyous, and your documents more visually interesting. Many of you already know the A-B-C basics of manipulating fonts and formatting, and so this will be review.. and loyal readers may remember this one..

Tip of the day: Add some festivity to your documents with fonts and color. MS Word (as do most text editors) has a lot of features and options built into it that allows for some very creative elements to be added to your correspondence, and is not at all limited to cold, “professional” documents. I’ll use Word for this demo, but you can do this in most text editors, and e-mail programs.

Today I’m going to use a hypothetical holiday greeting letter to show how to add some fun. By default, Word sets the font to Times New Roman at 12 “points” in height. I have typed in my text, to get things started, and will demonstrate using this letter’s “opener”. As it is a header, I have “centered” the text.

1.jpg

As you can see, this font and text does not quite convey the joy and cheer and “best wishes” I am hoping to express. In fact, this may as well say, “Memo from Giganti Corp.” Yawn! So first thing I’m going to do is ‘tweak’ the font style, and make some word bigger (louder), to express a less formal tone.

2.jpg

I “highlighted” Season’s Greetings, and used the Font drop-down arrow and selected a cursive font– Lucida Handwriting (explore Words various fonts, and find the one you like best). I set the point size to 36. I repeated the process on the second sentence, but set the type smaller.. only 18. I think you’ll agree, this is much more “friendly” than the default’s look. But this is just not Festive enough! Let’s use some color and improve things some more.

3.jpg

I have again “highlighted” season’s greetings to select this font, and then clicked the Font Color button on the Formatting toolbar (If this is not showing, click here to read how to customize your toolbars). I then clicked on the little red box in the color-picker. Now season’s greetings is red. I want to alternate letters in green, so I hold down the Ctrl key and use my mouse to “select” every other letter.

4.jpg I didn’t really like the greens available on the color-picker, so I clicked on “More Colors”….

5.jpg

… and selected a green that contrasted nicely with the red– as the box in the lower right corner shows. This is the result of these steps.

6.jpg

Much more jolly! But, something’s missing…

9.jpg

Let’s add one more thing– a picture of a candy cane. I went on the Internet and found a Royalty-free graphic (though a piece of Clip Art would do just as nicely) and…

10.jpg

Voila!I could ‘go crazy’, and get carried away with adding things here… but I hope you will be able to see by this little demonstration — using only two of Word’s functions — that you are limited only by your own creativity, and that it’s easy to personalize and ’spice up’ your documents.

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Copyright 2007-2011 © “Tech Paul” (Paul Eckstrom). All Rights Reserved.


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November 26, 2011 - Posted by | advice, how to, MS Office, MS Word | , , , , , , , , , ,

2 Comments »

  1. It is always a great help to have
    how tos on graphics, especially
    when you are a document wonk.

    Thanks Paul.

    Like

    Comment by csmithsmithusa | November 27, 2011 | Reply

    • csmithsmithusa,
      Thank you for taking the time to let me know you liked my article.

      Like

      Comment by techpaul | November 27, 2011 | Reply


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