Software License Giveaway: SYNCING.NET

Folks, I am pleased to announce my latest software license giveaway drawing.

The folks at SYNCING.NET have generously donated six Professional Edition licenses to me, to award to my readers. I sincerely thank them for that. So I am going to do a random drawing¹ contest from folks who “enter”. The contest will end midnight Thursday, and the winners announced Friday.

SYNCING.NET is a Business Class program which enables users to sync their Microsoft Outlook data on multiple computers. Contacts, calendars, notes, tasks, email, and Outlook features will be displayed the same on all your synchronized computers. The program provides secure, encrypted syncing (that doesn’t require a server), offline editing of files, and automatic document or file syncing of designated folders. SYNCING.NET keeps all your data in ‘real-time’ sync, which is automatically maintained.

Publisher’s description:
SYNCING.NET offers powerful Outlook synchronization, backup and file sharing tools for professional and personal use. By providing unique, secure peer-to-peer synchronization with integrated Outlook syncing and comprehensive file sharing, you can access your data anytime and any place. No additional software or expensive server hardware are needed to use our tools. SYNCING.NET gives you a powerful solution that is simple, secure and affordable.

“Syncing without Thinking“. We offer the most comprehensive syncing software with the highest security and best value.

• Real-time, seamless synchronization
• Automatic, background functionality
• No server or IT staff needed

Be aware, this software is pricey (it is “enterprise grade”) but if you are a “road warrior” and you’re tied to Outlook, I agree with PC World magazine reviewer Preston Gralla’s summation, “if you need to use Outlook on more than one PC regularly, you’ll find Syncing.net is well worth the price.” (See, Editorial Review of SYNCING.NET Home Edition)

How to enter? To enter the drawing, simply click on “comment”, and enter a name and valid e-mail (so I can send you the keys) in the form. Actually commenting is optional. And, I shouldn’t have to say this, but it seems I do — multiple entries will result in disqualification. (In this contest. Entry in prior contests doesn’t count against you.)

Note: Because a license is required for each machine to be synced, I am bundling the six into three prizes of a 2-license ‘pack’ (thus, a winner will be able to sync two machines).

While this contest is for the ultra-deluxe “Pro” Edition (which has some very kewl collaboration features) I believe that the majority of readers of this site will find the Home Edition more appropriate for their needs.
A 30-day, fully-functional free trial of SYNCING.NET can be downloaded here, Free 30-day trial (which includes features of the Business Edition) Try it out yourself. (And then leave a comment. You may just win one of these valuable prizes!) Again, I thank the folks at SYNCING.NET for making this giveaway possible.

¹ All entrants will be placed into Random.org’s “randomizer”, and the top 3 results will be the winners (of two licenses each).

Copyright 2007-2010 © Tech Paul. All Rights Reserved. post to jaanix.

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Free Online TV

This week the number one download on ZDNet is Free Online TV Player 2.0.0.8.

“The Internet is awash in video content, both the kind that originates on TV and the kind only intended for online viewing. The amount of content available on the Web makes the hundreds of cable TV channels we’ve all come to expect look like a drop in the entertainment bucket. Free Online TV Player is an easy way to access streaming video in a variety of genres from around the world.”

Which doesn’t really surprise me – “free” and “TV” and “online” all being rather popular words. String them together and you have a winner, surely.

I am not a fan of TV (IMHO, it rots your brain) but I went ahead and downloaded this program anyway, so I could test it out for my readers. Since it says I can view channels from around the world, maybe I would find some show worthy of my time and attention?

Publisher’s description:
Free Online TV Player uses proprietary technology that took us over one full year to develop. Our technology locates and plays over 750+ free online TV channels right over the Internet. You get live TV broadcasts daily from around the world. No TV card or hardware to install. Just live TV streamed directly to your PC via your Internet connection.

I found that it is true that there is a huge selection of channels to choose from, and out of the 6 that I tried, 5 didn’t work and one (the SciFi Channel) showed me a commercial that I could not skip, mute, or fast-forward through. While I liked the large selection of channels, and the ability to sort through the multitude easily (by sorting them into categories.. such as genre), I do have an odd quirk, I want to see the listing by shows, not by channels, and telling me what’s-playing-right-now would be good, too.

Now I admit that my very quick testing and poking around is hardly a fair assessment. I found it installed quickly, and uninstalled smoothly and properly. Small and lightweight, it looks sharp and the menu is easy to figure out. Popular channels are listed, as well as obscure titles. C/Net’s Editors give it 4.5 out of 5 stars, and as I said, it’s this week’s top download, so.. here you go: Free Online TV Player 2.0.0.8.

“If someone is looking for an easy online TV viewing solution, this one is very good.” — Rick Robinette, What’s On My PC..

(Might be a great app for travelers and other road warriors… help pass the time waiting for the plane/train to board..!)

Related download: XBMC

Unrelated download:
Are you looking for a good way to sync your Outlook on multiple machines? One solution is SYNCING.NET.
PC syncing made personal

“With SYNCING.NET, keeping a desktop, laptop and notebook up-to-date in real time has never been easier or more cost-effective. We offer unique solutions for every type of individual and business. Secure data exchange solutions for your personal needs – and all without a server. 30-day free trial.”

• Full Professional Edition functionality
• 30-day free trial with no further obligation
• Simple, user-friendly installation

Copyright 2007-2010 © Tech Paul. All Rights Reserved. post to jaanix.

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Encryption: say no to data theft*

If your laptop is stolen, will the thief be able to read your vital statistics and personal info? They will if you haven’t used encryption. They’ll have your passwords as well. Do you keep any confidential business files on your computer — like some doctors and Veteran’s Affairs employees do?

As I mentioned in my series on the NTFS file system (click here), Windows has the ability to encrypt your stored data as well as controlling access from networked computers. Enabling encryption is easy, and acts invisibly to the user (you) — and by that I mean your files will look like they always do, but to an “unauthorized user” they will look like a garbled alphabet soup of nonsensical gibberish.

Tip of the day: Encrypt your My Documents folder for top-notch security. To encrypt files and/or folders in Windows you must be using the NTFS file system, which most of you will already have on your machines (use the link above to read how to check, and convert to NTFS if neccessary). There are a few different ways to use encryption; you can encrypt individual files; you can encrypt entire folders and, by default, their subfolders; and, you can encrypt your hard drive (of import for laptop owners). The process for the first two are the same, while the third requires a different method.

[Vista Users: Microsoft says, “EFS is not fully supported on Windows Vista Starter, Windows Vista Home Basic, and Windows Vista Home Premium.” Of course, what they mean by that is “NOT supported; and if you want it, spring for Ultimate Edition”. I recommend using the free TrueCrypt to encrypt your data.]

The simplest method to provide encryption to your personal data is to encrypt the My Documents folder, which I will use for purposes of demonstration — as I mentioned, doing so will encrypt all the files inside and also encrypt the contents of any subfolders. Start by right-clicking on the My Documents folder and selecting Properties…accessing the folder may be as simple as clicking the Start button or finding its icon on your desktop or you may have to click Start >My Computer >Local drive C:, depending on your settings and preferences.

When the My Documents folder’s Properties window opens, click on the “Advanced” button.

As you can see, my My Documents is set to “compressed”, but is not encrypted yet. Compression is another feature of NTFS that was very, very much sought-after in the days before giant hard drives (back then, we hadn’t heard of digital ID Theft) and is a method that uses an algorithm to shrink file sizes. You cannot, however, use encryption and compression at the same time, and today the value of the former far outweighs the latter. Fortunately, switching from one to the other requires no effort on your part, simply select “Encrypt contents to secure data” and the rest is automatic.
Now click “OK”, and then “Apply”. Whenever you encrypt a folder, you will be asked if you want to apply encryption to just that folder, or all the files and subfiles and folders; you want the latter, which is the default.
That’s it. You’re done. Your documents are now safe from “unauthorized” eyes.

That is true, unless the person trying to access your data has their hands on your machine and is able to ‘crack’ your User password (you have given your User Account a password, haven’t you?) which may be the case if your laptop is stolen. To prevent data loss in that type of a situation, you want to encrypt your whole startup process and password protect it…which in essence encrypts your whole hard drive. To do so, click Start >Run and then type in “syskey” (no quotes). Now click on the “Update” button.

Select the top radio button, “Password Startup” and enter a good, strong password. Then enter it again for confirmation. Be sure to write down your password and keep it in a safe place — should you ever forget it, it is not an easy task for even an experienced tech to get you back in to your machine.

A final thought: I think it only fair to tell you (what you may have already guessed/know) that a very knowledgable Evil Doer, if they have physical access to your machine, can often get around whatever security you have in place. The hacker expression is, “if I can touch it, I own it.” So please don’t be careless with your, or your company’s, vital data. Also, you may want to consider a more powerful, 3rd Party encryption tool like TrueCrypt.

Today’s free link: most of you already know that the World Wide Web is a wonderfully rich resource for researching information, but did you also know it is an excellent resource for digital images? Need a picture of the Golden Gate bridge to put into your child’s homework assignment? The place to start looking is Google Images.

Copyright 2007-8 © Tech Paul. All rights reserved. post to jaanix

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Life is an accumulation of memories

Baby’s first steps. Graduations. Birthday parties. Wedding ceremonies. Today’s title came from a friend of mine– “That’s what life is; an accumulation of memories”– during a recent conversation; and it got me onto to thinking about Deep Things.. and yes, I took a little stroll down my own Memory Lane…

But this is, after all, a tech site, and I am a World Renown Tech Journalist, and so I will not get all nostalgic on you, nor ‘share’ some of my favorite recollections. No, I won’t. But I will point out to you that more and more frequently, we are coming to rely on our computers to help us ‘remember’.

What do I mean by that? Well, now that we have digital photography, the odds are pretty good that the pictures you take — of baby’s first steps, graduation, B-Day parties, etc. –are not in a shoebox, or photo album, but are on your hard drive. Your “home movies” too.
Perhaps your computer is the only place you have those pictures/memories.

Tip of the day: Loyal Friends and True to this series know that once a month I remind my readers to make a backup copy of their important files (Ahem), and to store those copies someplace else. That’s because hard drives fail. (Not all that often, I grant you that, but they do die.. and not just from old age.) They can also get corrupted by malware, or erased by a virus or hacker, or…

If — for some bizarre and mysterious reason — your computer (or, just the hard drive) croaked and started pushing up daisies, would you lose the only pictures you have of Junior’s birth? Of your hard-earned graduation? Of your Grandmother?

Well, don’t let your heart get broken because you just “never got around” to making backup copies. Make copies today! Burn some CD’s/DVD’s and one other form of storage– another (external, maybe) hard drive, or perhaps online.

To help you, I refer you to two prior articles–
1) Windows has a built-in Backup Utility, found in Programs> Accessories> System Tools and my advice for using it is here, https://techpaul.wordpress.com/2007/07/02/automate-your-backup-and-get-some-peace-of-mind/ 

2) Instead of buying an external drive, you might prefer to take advantage of an online storage service.. of which there are many. My article on selecting one is here, https://techpaul.wordpress.com/2008/04/26/online-storage-for-data-backup/

Folks.. there are many, many reasons to make backup copies, and one reason not to (can you guess what it is?).

Today’s free link: Perhaps you would like a backup tool other than Windows’ own.. SyncBack is worth taking a look at. From C/Net Editor review, “This straightforward backup utility makes it a snap to safeguard and synchronize your files, and its freeware price just sweetens the deal. Surprisingly flexible for a free program, SyncBack can save your files anywhere: on external hard drives, in ZIP archives, on network drives, on CDs (using UDF), or transfer them via FTP. Recovering from a drive loss is also cinch, with a convenient restore tool that replicates folder trees along with the files in them.”

Copyright 2007-8 © Tech Paul. All rights reserved. post to jaanix

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Run your defrag tool for a faster machine*

I am continuously surprised at how many PC users have let a year or more pass since their last defrag, or never have defragged at all. “Why is my machine slower than it used to be?” That is a very common question. It is a question with no single, or simple answer. Yet there is a single and simple step you can take which will improve the speed at which your machine reads and writes data, and which, if done regularly, will keep it at near the speed it had when it was new–it’s called “defragging” (short for defragmentation). Defragmentation remedies file fragmentation, which occurs, invisibly to you, over the course of time.

Tip of the day: It is commonly suggested that you run a defrag at least once a month. I recommend that you schedule your defrags to run automatically using Windows Scheduled Tasks tool. Set it and forget it, as the old saying goes. Here are the steps to do it:

1) Start>Control Panel, click Performance and Maintenance and then click Scheduled Tasks.
2) Double-click Add Scheduled Task to open the Scheduled Task Wizard, and then click Next.
3) Follow the wizard to set a schedule for when to run the defragmentation program (I recommend running it late at night, as it can take a while to complete), and be sure to supply a password for the account on which you want the task to run, and mark the checkbox “wake the computer to perform this task.”
4) Check the box for Open advanced properties for this task when I click Finish. On the Run line, add the drive letter for the drive to be defragged. For example, %SystemRoot%\System32\Defrag.exe c:

(This example is for XP, but you can do it in earlier–all the way back to Win 95–versions as well)

Another thing you can do is get rid of the files on your hard drive that you no longer need: such as emptying your Recycle bin and deleting your temp files (a quick, safe, and simple way is Windows Disk Clean Up tool) and there are some nice applications to automate and/or simplify this for you, such as today’s free link. Also, use Add/Remove Programs to remove applications you no longer use. Go to Start>Settings>Control Panel>Add/Remove Programs and wait for the list to “populate”. Click on those programs you are certain you have no more use for and click on the Remove button.

Today’s free link: CCleaner CCleaner is a freeware system optimization and privacy tool. It removes unused and temporary files from your system – allowing Windows to run faster, more efficiently and giving you more hard disk space.

* Yes folks, I have posted this article before. I remind you that you should run defrag once a month at the minimum.

Copyright 2007-8 © Tech Paul. All rights reserved.

post to jaanix

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Customize your folder icons

Vista has improved the appearance of the folder icon over older versions of Windows.   In Vista, the folder icon is now ‘open’, and you can see thumbnail representations of the folder’s contents– which makes finding things inside much easier to accomplish.
But, they’re still the plain-old Manila folder; and if you create a lot of them, it can get difficult differentiating them, and finding which one contains the document you’re seeking.

Tip of the day: Change the icon for your folders and make them more “you”.
Icons are really just little pictures that someone has created. Typically, they are 16 x 16 (or 32 x 32) pixel bitmaps. Those of you with an artistic flair (or have Photoshop skills) can use a graphics program, like MS Paint, to create your own icons. You can download icons from the Internet. Or, you can use the built-in Change Icon tool.

To change a folder’s icon, right-click on it and select “Properties”. Then click on the “Customize” tab. The screenshot is from an XP machine.

Now click on the “Change Icon” button.

The window that opens contains the existing collection of folder icons that comes with your version of Windows. Use the scroll bar to search through this collection until you find one that you like.. and that will help remind you of the folder’s contents.
When you do find one that suits, click on it (“select” it) and then click on the “OK” button. The “choose” window will go away: now click on the “Apply” button in the “Properties” window.

For illustration purposes, I have selected the camera icon (lower-left corner), and now my folder looks like this..  which, combined with the folder’s name (in this instance, I will rename it to “screenshots”), will help me remember its contents and make navigating to my Saved work easier.
And besides, I think it just looks better than that plain manila folder.

Today’s free link: I mentioned that you can download more icons from the Internet, and a search will reveal many sources for free, pre-made icons. One such place is Icon Archive, which claims to have over 16,000 icons to choose from.

Copyright 2007-8 © Tech Paul. All rights reserved.

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Create a hidden folder for your private stuff

Sometimes a little privacy is nice. Today I’m going to show you how to hide a folder so that other people who use your machine won’t be able to see it, or its contents.
I hope all of you had a pleasant and enjoyable holiday weekend.

Tip of the day: Create a hidden folder for your private files. The first thing to consider is where to place the folder. You want it to be someplace you’ll remember easily, and someplace sort of out of the way. Some folks will put it right on their desktop, and there is a certain elegance to the “hide in plain sight” approach, but I’m going to bury it a little… inside my My Video folder (inside My Documents).

Navigate to the My Video folder (My Documents >My Video) and open it. If you have not loaded any video onto your PC, this window will be blank (empty). Now create a new folder. Right-click on any part of the blank area and select “New” from the list of choices, and a new list of choices appear — select “folder”.

Now you will see a folder ready for a new name. I chose to name mine “stuff”, as it is fairly uninteresting and innocuous. If you want to make sure nobody is tempted to look in there, you could name it “efficiency reports 2005”, but you want to avoid an intriguing name, like “private”, “confidential”, “good stuff”, or “collection”.

Now we’re going to make the folder hidden: right-click on your new folder (“stuff” in my example) and select “Properties”. Down towards the bottom is a checkbox labeled “Hidden”. Check it, and click on the “Apply” button.

Now when you navigate back to the My Video folder you will not see your folder. If you do, it should be faded, or “dim”. This means you have your Folder Options set to “show hidden files and folders”. This is normally off, by default; but to undo this setting, look (up) to the Tools menu and click it, and select “Folder Options” (the bottom choice) and then the View tab.

Make sure the radio button “Do not show hidden files and folders” is selected, and then click on the “Apply to All Folders” button, or the “Apply” button if you only want to affect the My Video folder. Now the folder is invisible. To make it visible again, for when you want to use it, reverse the steps above to “Show hidden…”

Let us say you want to put a password “lock” on the folder to make it even more difficult for other users to look inside (should they locate it somehow). Right-click on the folder and select “Properties” again and click on the Sharing tab.

Place a check in the “Make this folder private” checkbox and click “Apply”. Now the folder is protected with your User Account’s logon password. If you have not implemented a User Account password, you missed my very second Tech–for Everyone article; to see it, click here, you will now be warned that there’s no User Account password.

answer “Yes”, and you’ll be taken to the User Accounts control panel.

Since you will have to enter this each time you log onto the PC, I suggest you follow the rules of a strong password (complex), as discussed in the article above (the link) and write it down someplace as well.

Now you have a secure — and private — place to keep your personal files. But wait, there’s more!

Today’s free link: Because of the fact that hidden files and folders can be found by someone with a little savvy (like you, now that you know the “Show hidden files” command) and the password protection will only apply to network shares and when the other user have their own User Accounts… if you are sharing your UA (User Account), you need a 3rd-party tool to hide and encrypt the folder(s) you want to keep private. True Crypt is the free solution I recommend.

Copyright 2007 © Tech Paul, All Rights Reserved.

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