Tech – for Everyone

Tech Tips and Tricks & Advice – written in plain English.

How To Set An Automatic ‘I’m Away’ E-mail Reply In Outlook, Windows Mail, Thunderbird.

A few days ago I posted a tutorial on how to set up an automated “vacation” (aka “out of the office”) reply for those folks who use webmail services for email (see, How To Set An Automatic Webmail ‘I’m Away’ Response). Today I am going to provide the same tutorial, but for those folks who use an email client for managing their mail – Outlook, Windows Live Mail, and Mozilla’s Thunderbird.

If you go on vacation (or otherwise won’t have Internet access for a while) and you have a vacation responder turned on, an automatic reply – with a message you’ve pre-typed – will be sent automatically to the Sender letting them know you will get back to them, just not right away. When you get back online again, you simply turn the feature off again.

[note: you would have to have an “always on” Internet connection, and leave your computer running while you are away.]

Outlook: In Outlook, you need to create a “Rule”; and this Rule tells Outlook what to do with an incoming message. We want the Rule to tell it to ‘send this reply to the Sender’.


Click on the image to go to Step 2. (The walkthrough is on

Outlook Express/Mail/Live Mail: Again, we will need to set a Rule, but we also need to create a .txt (text) file, containing our response.. so Step 1 is to open Notepad..


Click on the image to go to step-by-step tutorial. (The walkthrough is on

Thunderbird: Basically, you do the same thing as with the other clients – create a “Rule” – but in Thunderbird, it’s called a “message filter”


Click on the image to go to step-by-step tutorial. (The walkthrough is on

* My thanks to TuneUp for reminding me.

ATTENTION: You have already seen the ads. “Black Friday” sales are everywhere. I want to remind you that this is the cyber-criminal’s favorite, and most active, time of year. It is the time to redouble your “paranoid common sense” and triple your vigilance for scams, e-mails links, making sure the payment portal is https://, etc.. ATTENTION

Copyright 2007-2010 © “Tech Paul” (Paul Eckstrom). All Rights Reserved.

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November 23, 2010 Posted by | computers, e-mail, how to, Internet, tech | , , , , , , , , , , , , , , | Leave a comment