How to Add Images and Color to Your Holiday Letters

Word Tricks Makes Letters Merrier (updated for ‘the Ribbon’)

It is the Holiday time of year. (Is it just me, or did 2013 pass-by rather quickly?) Each year at this time, I post this article which demonstrates a few tricks to make your Season’s Greetings letters more joyous, and your documents more visually interesting. Many of you already know the A-B-C basics of manipulating fonts and formatting, and so this will be review.. and loyal readers may remember this one..

Tip of the day: Add some festivity to your documents with fonts and color. MS Word has a lot of features and options built into it that allows for some very creative elements to be added to your correspondence, and is not at all limited to cold, “professional” documents. I’ll use Word for this demo, but you can do this in most text editors, and e-mail programs. Today I’m going to use a hypothetical holiday greeting letter to show how to add some fun. By default, Word sets the font to Calibri at 11 “points” in height. I have typed in my text, to get things started, and will demonstrate using this letter’s “opener”. As it is a header, I have “centered” the text. As you can see, this font and text does not quite convey the joy and cheer and “best wishes” I am hoping to express. In fact, this may as well say, “Memo from Giganti Corp.” Yawn! So first thing I’m going to do is ‘tweak’ the font style, and make some word bigger (louder), to express a less formal tone.  I “highlighted” Season’s Greetings, and used the Font drop-down arrow and selected a cursive font– Lucida Handwriting (explore Word’s various fonts, and find the one you like best). I set the point size to 36. I repeated the process on the second sentence, but set the type smaller.. only 18. I think you’ll agree, this is much more “friendly” than the default’s look. But this is just not Festive enough! Let’s use some color and improve things some more.  I have again “highlighted” season’s greetings to select this font, and then clicked the Font Color button on the Home tab. I then clicked on the little red box in the color-picker. Now season’s greetings is red. I want to alternate letters in green, so I hold down the Ctrl key and use my mouse to “select” every other letter. I didn’t really like the greens available on the color-picker, so I clicked on “More Colors”…. … and selected a green that contrasted nicely with the red– as the box in the lower right corner shows. This is the result of these steps. Much more jolly! But, something’s missing… Let’s add one more thing– a picture of a candy cane. I went on the Internet and found a Royalty-free graphic (though a piece of Clip Art would do just as nicely) and…  Voila! I could ‘go crazy’, and get carried away with adding things here… but I hope you will be able to see by this little demonstration — using only two of Word’s functions — that you are limited only by your own creativity, and that it’s easy to personalize and ’spice up’ your documents. (I should have matched the greens… but ran out of time.. sorry.)

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Today’s quote: How ’bout some more Longfellow? “The life of a man consists not in seeing visions and in dreaming dreams, but in active charity and in willing service.” ~ Henry Wadsworth Longfellow

Copyright 2007-2013 © “Tech Paul” (Paul Eckstrom). All Rights Reserved.

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All we really have, in the end, are our stories. Make yours great ones. Ones to be proud of.

Friendly, Festive Documents (A How To)

Font Trick Makes Letters Merrier

It is the Holiday time of year. Each year at this time, I post this article which demonstrates some tricks to make your Season’s Greetings letters more joyous, and your documents more visually interesting. Many of you already know the A-B-C basics of manipulating fonts and formatting, and so this will be review.. and loyal readers may remember this one..

Tip of the day: Add some festivity to your documents with fonts and color. MS Word (as do most text editors) has a lot of features and options built into it that allows for some very creative elements to be added to your correspondence, and is not at all limited to cold, “professional” documents. I’ll use Word for this demo, but you can do this in most text editors, and e-mail programs.

Today I’m going to use a hypothetical holiday greeting letter to show how to add some fun. By default, Word sets the font to Times New Roman at 12 “points” in height. I have typed in my text, to get things started, and will demonstrate using this letter’s “opener”. As it is a header, I have “centered” the text.

As you can see, this font and text does not quite convey the joy and cheer and “best wishes” I am hoping to express. In fact, this may as well say, “Memo from Giganti Corp.” Yawn! So first thing I’m going to do is ‘tweak’ the font style, and make some word bigger (louder), to express a less formal tone.

I “highlighted” Season’s Greetings, and used the Font drop-down arrow and selected a cursive font– Lucida Handwriting (explore Words various fonts, and find the one you like best). I set the point size to 36. I repeated the process on the second sentence, but set the type smaller.. only 18. I think you’ll agree, this is much more “friendly” than the default’s look. But this is just not Festive enough! Let’s use some color and improve things some more.

I have again “highlighted” season’s greetings to select this font, and then clicked the Font Color button on the Formatting toolbar (If this is not showing, click here to read how to customize your toolbars). I then clicked on the little red box in the color-picker. Now season’s greetings is red. I want to alternate letters in green, so I hold down the Ctrl key and use my mouse to “select” every other letter.

I didn’t really like the greens available on the color-picker, so I clicked on “More Colors”….

… and selected a green that contrasted nicely with the red– as the box in the lower right corner shows. This is the result of these steps.

Much more jolly! But, something’s missing…

Let’s add one more thing– a picture of a candy cane. I went on the Internet and found a Royalty-free graphic (though a piece of Clip Art would do just as nicely) and…

Voila!I could ‘go crazy’, and get carried away with adding things here… but I hope you will be able to see by this little demonstration — using only two of Word’s functions — that you are limited only by your own creativity, and that it’s easy to personalize and ’spice up’ your documents.

Like free software? Click here to see my article telling of three giveaways (not contests – giveaways!)

Copyright 2007-2011 © “Tech Paul” (Paul Eckstrom). All Rights Reserved.

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Methods For Making Text Larger

A How To for Windows 7, Vista, and XP

Sometimes I find the size of the print on certain websites a bit too small for comfortable reading. When that happens, I simply hold down the Ctrl key, and use the mouse scroll wheel to increase (or decrease) the text size. This “zoom” (or shrink) only affects the current window.

[The “keyboard shortcut” Ctrl + “+” (bigger font size) and Ctrl + “-” (smaller) works the same way.]

If this is a constant problem for you, there are a couple of quick settings adjustments you can make that will make the items on your computer screen bigger, without pushing everything off of the edges.

Microsoft calls these adjustments “Accessibility” settings.. which makes a certain amount of sense, if you think of reading your screen as “accessing” the information.

Tip of the day: Enlarge your fonts and icons for easier reading. The first and easiest way is to change the screen settings to a larger dpi (dots per inch), which, strange as it sounds, is not the same thing as changing your screen’s resolution. Your screen resolution is determined (usually) by your monitor’s size, and should be set to the highest setting your monitor allows. This is the number of ‘lines’ drawn to create your screen image, and the more lines you have the crisper (sharper) your image will be, reducing the blocky effect called “pixilation“.
However, increasing you resolution has the consequence of making the items on your screen smaller. But, that is what you want to do anyway; the higher the resolution the better.

To offset the shrinking effects of high resolution, (or simply to aid those with less than terrific vision) you may want to increase the dpi number.

Step 1: Right-click on any blank (non-icon) area of your Desktop. Then, click on the bottom menu choice — “Personalize” in Vista/Win7, and “Properties” in older versions.

I will demonstrate Windows 7 first. For older versions, scroll down:

Windows 7
On the bottom left, click on “Ease of Access Center“. Then click on “Make the computer easier to see“.

Then click “Change the size of text and icons“.

And, finally, you can use one of three presets, or set a ‘custom’ dpi size.

Click Apply, and you’re done.

Vista

Click on the menu link (on the left) “Adjust font size (DPI)”, and then click on the lower radio button and change the number from 96 to 120.

Click Apply, and you’re done.

Windows XP
In XP (and older), there are a few more steps to get to the right menu. From the Display Properties window, click on the Settings tab. In the lower right is an “Advanced” button, click on it. This opens a new Properties window.

Here you will use the drop-down arrow under “DPI setting:” which allows you to choose 120, or “Custom”. The Custom offers a sliding scale to set the dpi, and you can fine tune your setting here.. perhaps you prefer 112 dots-per-inch. Make sure the “Apply the new settings without restarting” radio button is selected to avoid a un-needed reboot.

These steps will change the over-all appearance of items on your screen, and everything will be larger and easier to read. And things will not get pushed off the edges, which a magnification, or “zoom” tool can sometimes do. If you try this, and do not like the effect, or look, of 120 dpi, simply repeat these steps and set it back to 96.

• For more vision-related settings adjustments, read this article as well.

[addenda: If you have tried these options, you may want to consider the purchase of a 22 (or larger) inch LCD monitor. Sure they’re more expensive, but It really does make a tremendous difference. I recently did this for my mother, and she can’t stop commenting on the “wonderful” improvement.]

Today’s free link(s):
• Authors, researchers, and teachers know the wonderful depository of information that is the Library of Congress. It is THE place for reference materials, digitized films, and everything ever published in the US. Much of it (if not all) is available online. Check it out, and be amazed.

• Five tips for becoming a superstar blogger (humor)

“Want to increase traffic to your blog by five thousand percent? These simple tips are guaranteed to work!“

Copyright 2007-2011 © “Tech Paul” (Paul Eckstrom). All Rights Reserved.

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Media Center Recordings Filled Disk

Someone called my biz asking for my help with a very slow computer that was also “acting odd”. Nothing unusual there, a lot of my calls start that way. What was unusual was that my investigations revealed that all the usual suspects were not at fault, and I really couldn’t detect anything “wrong” with the machine. That was unusual.

So I looked further and I found a possible culprit — their rather large hard drive was totally, absolutely, and completely full. Oops. Not good. I won’t bore you with the geek, but I will tell you that Windows needs “free space” in order to function properly.
My caller had none. Zip. Zero. Nada.

My questioning, and looking at the file system, revealed that the caller had set their computer to record their favorite television programs – much like a TiVo or DVR does – and had not really been too good about actually watching the recordings, or deleting them when finished with them. And Windows Media Center had just kept recording and recording…

Tip of the day: Limit the amount of space Windows Media Center can use for recordings, and prevent hard drive fill-up syndrome.

1) Open WMC and scroll the menu down to Tasks, and then left to Settings, as shown below.

2) Scroll down to Recorder and then over to Recorder Storage.

3) Use the – (minus) sign to reduce the Maximum TV limit number to a reasonable fraction of your available space. And then click Save.

To finish my caller’s story.. I deleted nearly 100 Gigabytes of recordings (some the caller couldn’t even remember setting the schedule for..) which gave Windows the free space it needed, and the machine started behaving like normal again. I then did the above steps so that it would not happen to them again.

Related links: Your hard drive, and the “file system” it contains, needs some routine maintenance to keep performing in tip-top form (often called “optimization”) and your computer comes with the tools (called “utilities”) you need to perform those maintenance tasks. I demonstrate those in this article: Revitalize Your PC With Windows’ Utilities*

Today’s free download: The tool I used to quickly analyze my client’s file system was WinDirStat (Windows Directory Statistics) which provides a graphical image of what size your files and folders are.. so you can quickly find the ginormous ones.

Copyright 2007-9 © Tech Paul. All rights reserved. post to jaanix

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Are You A Leaner Inner? (aka text too small?)

When I watch people using computers, I will invariably see someone lean forward and get their nose closer to the screen — a “leaner inner”. This is because they are finding the text a little too small, and they didn’t bring their binoculars with them .. and they don’t know that holding down the Ctrl key, and using the mouse scroll wheel will increase (or decrease) your text size.

If your mouse doesn’t have a wheel, Ctrl + “+” (bigger font size) and Ctrl + “-” (smaller) works the same way.

If this is a constant problem for you, please read More tweaks for easier viewing.

Todays free link: Atypical Ways of How Your Data Can Be Stolen

Copyright 2007-9 © Tech Paul. All rights reserved. post to jaanix

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Another Photo Shrinking Tip

Sooner or later – if you haven’t already – you will try to send or receive an e-mail attachment.. and bump into the problem of size limitation. (Usually, it is photos that give us the headaches.) E-mail simply isn’t the proper method for transferring large files, but there are tricks that can help you get those files where you want them.

I provided tips and solutions for solving these problems in this prior article, How to send big files (updated); and since it is fairly “in depth”, I highly recommend you click the link and give it a look-see.
Today, I want to provide you with another little tip for shrinking the file size of photos, so they are easier to send.

Because the common image format JPEG is already “compressed”, putting your photo.jpg into a Zip file will not shrink the file size enough to make it worth the effort. So, one must then mess with using an image editing program to “resize” the image and/or change the dpi “resolution” and/or select a poorer quality jpeg setting to get the Megabytes down to a e-mail-able size.

Tip of the day: Copy > Paste the image into WordPad, and Save the resulting .rtf file (Rich Text Format). Now you can right-click > Send To > Compressed (zipped) folder.
If you have never tried this technique before, you will be amazed at the size reduction.
(I know, it is a little strange to use a text program for pictures.. but it works!)

You don’t have to worry that your recipient will not be able to Open your file either. All PCs come with a text utility that can read/write .rtf. (WordPad is a Standard part of Windows, and it can be found in your Accessories folder.)

Today’s free link: 7-Zip File Compression Utility. The main features of 7-Zip:High compression ratio
Supported formats:
Packing / unpacking: 7z, ZIP, GZIP, BZIP2 and TAR
Unpacking only: ARJ, CAB, CHM, CPIO, DEB, DMG, HFS, ISO, LZH, LZMA, MSI, NSIS, RAR, RPM, UDF, WIM, XAR and Z.
For ZIP and GZIP formats, 7-Zip provides a compression ratio that is 2-10 % better than the ratio provided by PKZip and WinZip
Strong AES-256 encryption in 7z and ZIP formats
Self-extracting capability for 7z format
Integration with Windows Shell

Copyright 2007-8 © Tech Paul. All rights reserved. post to jaanix

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Thumb drives: did you get less than you paid for?

I received in my e-mail a question from a very upset reader yesterday. The reader wanted to let me know about a company that makes thumb drives (and other products, too) and told me I should warn you folks about how that company had ripped them off.

Now, I want you to rest assured, Dear Reader, and take joy and comfort in, that if and when I run across “bad things” in the world of tech– I let you know about them. (I think we can all agree that a rip-off qualifies as a “bad thing”.)

The writer named names and pointed fingers unabashedly.. and I suspect, had to go back and clean up their language before hitting Send. They were.. um.. passionate in their outrage.
What had caught my eye, however, was the perpertrating  company’s name — it was a (brand) name I think highly of; and frankly, so does rest of the industry.

What had our e-mail writer so irked? The company had ripped them off over a Gigabyte. They had paid for 16 GB’s, and actually gotten just under 15. (14.9, to be exact.)
They felt short-changed, flim-flammed, and lied to… and as I may have mentioned, they did not like the feeling.
My letter writer’s angst was natural, but misplaced.

When is a Gigabyte not a Gigabyte?
* Ever since the neolithic era of personal computers, way, way, way, back in the Early Days (circa 1984), when dinosaurs still roamed, and “kilo” was king (I’m talking before “mega”, and well before “giga”) the men who produced hard drives (aka “storage devices”) described the size of their products using numbers other humans could understand. That is: 1, 2, 3, 4, 5, etc. of the good-old “Base 10” system [ten fingers and ten toes=20].
So to those guys, a “Giga” is 1,000,000,000… just like it is to you and me.
* Computers, in their relentless and perverse desire to frustrate, confuse, and generally annoy humans, decided not to speak in Base 10. Computers invented their own numbering system and named it “binary”.
In this sick, twisted, and baffling numbering system, a one is still “1” (to sucker us, no doubt), but two is “10”. And “3” (to us) is “11” (to them). Want a real kick in the head? Four is “100”. And if you expect 5 to be “1,000”, you’re wrong– it’s 101.
A “Gigabyte” to a computer is 1,073,741,824 bytes.

Let’s see if I have done a good job and you’ve followed along: to the guy who is making the storage device, if he makes it big enough to hold 1,000,000,000 bytes of information, he calls it a “Gigabyte storage device” (always has and always will).
When you plug it into your computer, your machine will see 73,741,824 bytes less than what it thinks of as a Gigabyte, and it tells you that you you have “.93 GB’s of available space”.
In the case of my writer, we multiply the difference by 16… which equals 14.9 GB’s of available space.

Let me be clear, the manufacturer did indeed provide a storage device that can hold 16,000,000,000 bytes of data– 16 GB’s. And machines “see” that as 14.9 GB’s. So they’re both right.. and my writer wasn’t a victim of a scam, flim-flam, nor fraud.
It’s just Base 10 vs. Base 2.

Yes. I understand.
And despite that, I actually like computers!

[For those of you who would like more of a description of “Gigabyte” than my attempt, click here; and for more on binary, here.]

Today’s free link: FreeRip 3, a C/Net Editor’s 5-star CD application. Description: FreeRip is an easy to use application that can record digital audio tracks directly from compact discs to PC files. You can save CD audio tracks to CD-quality WAV files or encode them to OGG Vorbis, WMA, MP3 or Flac compressed audio formats. It can also convert/encode audio files from WMA/WAV/MP3/Vorbis/FLAC. FreeRip also lets you adjust track volume and it supports ID3 tagging and CD-Text. Includes MP3 ID3 Tagger.

Copyright 2007-8 © Tech Paul. All rights reserved. post to jaanix

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